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Director | Meetings Department

Position: Director
Department: Meetings Department
Location: Atlanta
Salary: Commensurate with experience
Supervisor: Chief Operating Operator

Statement of Purpose:
The Director of Meetings is responsible for coordinating the following meetings annually: four Board of Governors Meetings; an Executive Committee Extended Meeting; a joint meeting with the State Bar Executive Committee and the Supreme Court of Georgia; and monthly Executive Committee Meetings.

Event Planning Duties:

  • Contract negotiations for all meetings: sleeping rooms, meeting space, event space, food and beverage, audiovisual and entertainment.
  • Manage all aspects of meeting and event logistics including site selection, transportation, food and beverage, audiovisual, entertainment and coordinating security detail.
  • Monitor all event finances including check requests, invoicing and reporting.
  • Provide menus, diagrams and venue information to section chairs, committee chairs, officers and executive team.
  • Work with the Communications Department to develop all marketing collateral.
  • Coordinate direct mail pieces, email communications, invitations, collateral, event agendas and timelines.
  • Serve as a liaison to sponsors and vendors on event-related matters.
  • Manage the shipping and receiving of event materials.
  • Oversee onsite production and clean-up for events.
  • Manage own work flow, deadlines and make decisions necessary to ensure event success.

Additional Duties:

  • Supervise the meetings staff.
  • Create timelines and checklists for each event and provide to Bar leadership as requested.
  • Manage review of post-event surveys and work on ways to improve future events.
  • Prepare annual budgets and forecasting.
  • Work with Bar departments on event-related projects.
  • Enforce PCI compliance regarding credit card transactions and security protocols.
  • Ensure facilities risk management policies are met.
  • Manage member’s correspondence including in-person, phone, web and email.
  • Learn, develop and maintain Microsoft Access database in conjunction with programmer.
  • Other duties assigned by supervisor.

Essential Functions of the Job:

  • Basic computer skills, including, but not limited to, Microsoft Word, Excel and Access.
  • Knowledge of basic and fundamental standards of Convention Services/Banquets.
  • Excellent interpersonal- and sales-related skills.
  • Strong communication and organization skills.
  • Ability to multitask.
  • Detail oriented.
  • Handle and prioritize work flow.
  • Must be reliable and able to work independently.
  • Highly skilled negotiator and logistics manager.
  • Excellent understanding of financial management principles including budgeting.
  • Must be able to diffuse confrontational situations in a calming manner.
  • Work as a team and interact with staff, members, officers, justices, judges and volunteers in a respectful and professional manner.

Tools, Equipment:
Knowledge of word processing and database programs, such as Microsoft Word, Excel and Access.

Education, Training and Experience:
Bachelor’s, Associate’s, relevant certifications or equivalent experience required.

To Apply:

  • Email your resume to careers@gabar.org.
  • Type “Meetings Director” as the subject line of email.
  • Include a cover letter explaining your interest in the position, summary of your work experience, at least three references and your contact information.

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Program Assistant | Law Related Education

Position: Program Assistant
Department: Law Related Education Program
Location: Atlanta
Salary: Commensurate with experience

Nature of Work:
The Law-Related Education (LRE) Department offers K-12 teachers a wide variety of resources related to legal issues covered by the Georgia Standards of Excellence. It also provides teachers with strategies for including LRE in their social studies, law, business and public safety classrooms, as well as suggestions for relating LRE to language arts, science and math curricula. The LRE Program creates and presents teacher workshops at conferences and professional learning days. It also operates the Journey Through Justice (JTJ) and JTJ On the Road (OTR) field trips; maintains the Virtual Museum of Law and online LiveBinders; and administers the Civics and Law Honor Roll.

Duties:

  • Maintain JTJ calendars.
  • Communicate via e-mail and telephone with JTJ teacher contacts.
  • Prepare Honorary Attorney for the Day certificates.
  • Assist with JTJ tours, including greeting students and teachers, preparing drinks, preparing students for mock trial roles, supervising restroom breaks and travel between floors, and setting up and breaking down.
  • Participate in JTJ mock trials.
  • Respond to requests for information regarding JTJ, teacher workshops, curriculum materials, and other LRE projects and resources.
  • Prepare and assemble binders and other materials for teacher workshops and conferences.
  • Organize and maintain LRE files.
  • Organize and stock LRE storage room and kitchen.
  • Communicate via e-mail and telephone with Civics and Law Honor Roll teacher sponsors.
  • Review Civics and Law Honor Roll paperwork for completeness and submit required information to American Bar Association.
  • Prepare and mail Civics and Law Honor Roll certificates.
  • Reconcile the LRE monthly report, ensuring purchases are within the approved budget and expenditures are recorded to the proper general ledger account.
  • Price and order and/or purchase supplies for JTJ mock trials and other LRE activities.
  • Plan for and assist with conduct of Homeschool Week, usually held in January.
  • Report Homeschool Week statistics to the LRE director at the conclusion of Homeschool Week.
  • Respond to requests for LRE materials from teachers, Bar members and the general public.
  • Assist with running the annual SkillsUSA Georgia Criminal Justice Quiz Bowl competition.
  • Assist the LRE director in the implementation of special LRE events.
  • Work with the communications department to publicize LRE resources and events and to maintain and update the LRE program’s pages on the Bar’s website.
  • Attend professional conferences and workshops to assist in publicizing LRE programs.
  • Other duties as assigned by the LRE director.

Essential Functions of the Job:

  • Strong oral and written communication skills with both adults and children.
  • Ability to drive and to travel by other means as required.
  • Typing.
  • Proof-reading.
  • Strong organizational skills.
  • Ability to work effectively with diverse groups of people.
  • Self-motivated.
  • Detail-oriented.
  • Ability to complete projects without regular supervision.
  • Ability to hear teacher and student questions in a classroom setting.
  • Ability to lift up to 40 lbs.
  • Subject to in-person supervision and expected to perform job tasks in the State Bar office, unless managing or supporting a meeting or event that takes place away from the office.

Tools, Equipment:
Microsoft Office 2010 Suite, including Outlook, Word, PowerPoint, and Excel, comb binding machine, rolling cart and dolly.

Education, Training and Experience:
Bachelor’s degree or high school diploma/GED with 3+ years of experience performing administrative duties in a professional office environment required; experience in a legal environment, such as a law firm, corporate legal department, or court clerk’s office, or with a non-profit organization preferred; valid driver’s license; satisfactory background check.

To Apply:

  • Email your resume to careers@gabar.org.
  • Type “LRE Program Asst” as the subject line of email.
  • Include a cover letter explaining your interest in the position, summary of your work experience, at least three references and your contact information.

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Assistant Director–Programs | Institute of Continuing Legal Education

Position: Assistant Director–Programs
Department: Institute of Continuing Legal Education (ICLE)
Reports to: ICLE Director
Location: Atlanta
Status: Full-time/exempt

The assistant director of programs provides management of more than100 CLE programs. The assistant director of programs must have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities.

Essential Functions of the Job:

  • Lead ICLE’s efforts to develop training curriculum for attorneys to support  their professional growth and development, including among others, in the areas of substantive legal training, legal skills training, business development, emotional intelligence and leadership skills.
  • Excellent written and verbal communication skills.
  • Draft, review and negotiate contracts. 
  • Recruit and train volunteer faculty.
  • Design live and e-learning training programs, leveraging various training methods to enhance the learning delivery and experience.
  • Define learning objectives for live and e-learning training programs.
  • Work collaboratively and manage a team of program coordinators and assistants. 
  • Assist with the identification, selection and management of local and national speakers.
  • Even temperament, ability to deal with difficult encounters and accept constructive feedback. 
  • Works with senior staff, board members and executive level volunteers.
  • Collaborate with ICLE team members and several departments within the organization.
  • Provide timely and personal attention to the public, and to the State Bar of Georgia staff, members and volunteers.
  • Assist with the creation and maintenance of department resource materials, policies and procedures.
  • Assist with the compilation, review and synthesis of department surveys and other data related to ICLE programs to ascertain their impact and to assist with improvements.
  • Possesses strong organizational, project management and problem-solving skills with impeccable ability to handle and prioritize numerous tasks.
  • Comply with State Bar of Georgia policies.
  • Perform such other activities and responsibilities as assigned by the director in furtherance of the goals of ICLE.
  • Physical labor, which could include lifting or standing for extended periods of time, as well as the ability to work early mornings, weekends and evenings, as needed.  

Knowledge, Skills and Abilities:

  • Ability to formulate and execute plans efficiently and effectively.
  • Ability to engage a wide range of stakeholders.
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • Ability to work effectively in collaboration with diverse groups of people.
  • Ability to recruit and manage volunteers.
  • Possess self-assurance, professional appearance and demeanor.
  • Some knowledge of accounting functions preferred.
  • Experience working with attorneys.
  • Ability to work quickly and efficiently with keen attention to detail.
  • Familiarity with legal system and profession.

Qualifications:

  • JD or advanced degree required.
  • Five or more years, progressive experience as a program coordinator or working in the area of program planning.
  • Prior work experience in law firms, government legal departments or bar associations.
  • Project coordination experience.
  • Project management certification preferred.

Technical Skills:

  • Mastery of Microsoft Office applications: Access, Word, Excel, PowerPoint and Outlook. Ability to become familiar with organization specific programs and software.
  • High proficiency in Adobe Professional and other programs that could assist the department in being more efficient;
  • Proficiency in organization, time management and social media applications.  

To Apply:    
Please follow the below directions completely.  

  1. Send an email attaching your resume and reference list containing three references to: ICLECareers@gabar.org. In the subject line of the email, type “Assistant DirectorPrograms.”
  2. Please include a cover letter explaining your interest in the position and the legal industry, your experience, your availability for an interview and the best method of contact.
  3. You will receive an automated response confirming receipt of your submission. Please do not send additional inquiries, we will contact you for an interview if you are a viable candidate.

The deadline to apply is Wednesday, Sept. 15

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Senior Administrative Specialist | Institute of Continuing Legal Education

Position: Senior Administrative Specialist
Department: Institute of Continuing Legal Education (ICLE)
Reports to: ICLE Director
Location: Atlanta
Status: Full-time/Non-exempt

The senior administrative specialist for the Institute of Continuing Legal Education of the State Bar of Georgia (ICLE) provides support in a one-on-one working relationship with the director. The senior administrative specialist will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities. This is an analytical administrative position that consists of but is not limited to the compiling, drafting and revising of programmatic procedures, informational materials and statistical data.

Essential Functions of the Job:

  • Manage daily schedule and calendar of director.
  • Excellent written and verbal communication skills.
  • Even temperament, ability to deal with difficult encounters and accept constructive feedback.  
  • Schedule meetings and appointments.
  • Serve as director’s administrative liaison to ICLE board.
  • Assist with the coordination and execution of director-led programs.
  • Work collaboratively with ICLE team members and several departments within the organization.
  • Assist with creation and maintenance of department resource materials, policies and procedures.
  • Work with senior staff, board members and executive level volunteers.
  • Prepare internal and external documents for team members and industry partners.
  • Assist with director’s travel and expense reimbursements.
  • Assist with the compilation, review and synthesis of department surveys and other data related to ICLE programs to ascertain their impact and to assist with improvements.
  • Provide timely and personal attention to the public, and to the State Bar of Georgia staff, members and volunteers.
  • Possesses strong organizational, project management and problem-solving skills with impeccable ability to handle and prioritize numerous tasks.
  • Physical labor, which could include lifting or standing for extended periods of time, as well as the ability to work early mornings, weekends and evenings as needed.
  • Comply with State Bar of Georgia policies.
  • Perform such other activities and responsibilities as assigned by the director in furtherance of the goals of ICLE.

Knowledge, Skills and Abilities:

  • Excellent interpersonal skills and strong communication skills, both written and verbal.
  • Mastery of English grammar, punctuation, spelling and diction.
  • Ability to handle sensitive situations and maintain strict confidentiality.
  • Analytical and problem-solving skills.
  • Ability to work quickly and efficiently with keen attention to detail.
  • Ability to work independently as well as in a team.
  • Ability to prioritize tasks and work efficiently when handling multiple tasks.  
  • Self-starter with the ability to take initiative.
  • Self-assurance; professional appearance and demeanor.
  • Ability to work well with diverse groups.
  • Some knowledge of accounting functions preferred.
  • Ability to learn new technology and systems quickly.
  • Familiarity with legal system and profession.
  • Ability to recruit and manage volunteers.
  • Graphic design capabilities preferred.

Qualifications:

  • Bachelor’s degree required. Advanced degree in nonprofit management, business administration or comparable experience preferred.
  • Five or more years of progressive office experience as administrative/executive assistant or its equivalent providing support for upper level management.
  • Prior work experience in law firms, government legal departments or bar associations.
  • Project coordination experience.
  • Paralegal training/prior experience as a paralegal preferred.

Technical Skills:

  • Mastery of Microsoft Office applications: Access, Word, Excel, PowerPoint and Outlook. Ability to become familiar with organization specific programs and software.
  • High proficiency in Adobe Professional and other programs that could assist the department in being more efficient;
  • Proficiency in SQL, social media, organization and time management applications.  

To Apply:    
Please follow the below directions completely.  

  1. Send an email attaching your resume and reference list containing three references to: ICLECareers@gabar.org. In the subject line of the email, type “Senior Administrative Specialist.”
  2. Please include a cover letter explaining your interest in the position and the legal industry, your experience, your availability for an interview and the best method of contact.
  3. You will receive an automated response confirming receipt of your submission. Please do not send additional inquiries, we will contact you for an interview if you are a viable candidate. 

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Assistant Director–Content and Design | Institute of Continuing Legal Education

Position: Assistant Director–Content and Design
Department: Institute of Continuing Legal Education (ICLE)
Reports to: ICLE Director
Location: Atlanta
Status: Full-time/exempt

To oversee the development, creation, promotion, innovation, management and administration of ICLE internal and external communications. The assistant director of content and design will:

  • Analyze marketplace competitiveness and implement expansive strategies in creative branding, persuasive messaging, engaging communications and diversifying channels. 
  • Ensure that ICLE is effective, consistent and strategic in its overall messaging and manage all department roles that center around ICLE internal and external content. 
  • Work closely with the learning content management system to ensure that ICLE is maximizing the full potential for the benefit of the department and State Bar of Georgia members.

Essential Functions of the Job:

  • Develop, coordinate and support ICLE internal and external communications in support of over 100 continuing legal education programs.
  • Excellent level written and verbal communication skills.
  • Write, edit, proofread and organize content.
  • Work collaboratively and manage the department’s content team.
  • Oversee the marketing of ICLE programs.
  • Assist with the compilation, review and synthesis of department surveys and other data related to ICLE programs to ascertain their impact and assist with improvements.
  • Determine and develop strategies to improve messaging, marketing and member care.
  • Even temperament, ability to deal with difficult encounters and accept constructive feedback.
  • Formulate and manage an effective cross-platform content strategy.
  • Oversee strategic plans to increase ICLE’s social media presence and followers.
  • Provide creative, editorial and technical support to team members.
  • Manage and track web analytics to ascertain content engagement by members.
  • Draft, review and negotiate contracts.
  • Works with senior staff, board members and executive level volunteers.
  • Collaborate with ICLE team members and other State Bar of Georgia departments.
  • Provide timely and personal attention to the public, State Bar of Georgia staff, members and volunteers.
  • Physical labor, which could include lifting or standing for extended periods of time, as well as ability to work early mornings, weekends and evenings, as needed.
  • Perform such other activities, tasks and responsibilities as assigned by the ICLE director in furtherance of the goals of ICLE.
  • Comply with State Bar of Georgia policies.

Knowledge, Skills and Abilities:

  • Ability to formulate and execute plans efficiently and effectively.
  • Ability to engage a wide range of stakeholders.
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • Ability to work effectively in collaboration with diverse groups of people.
  • Ability to recruit and manage volunteers.
  • Possess self-assurance, professional appearance and demeanor.
  • Some knowledge of accounting functions preferred.
  • Experience working with attorneys.
  • Ability to work quickly and efficiently with keen attention to detail.
  • Familiarity with legal system and profession.

Qualifications:

  • JD or advanced degree required.
  • Five or more years, progressive experience working in communications or marketing in a law firm, legal organization or other professional organization.
  • Prior work experience in law firms, government legal departments or bar associations.
  • Project coordination experience.

Technical Skills:

  • Mastery of Microsoft Office applications: Access, Word, Excel, PowerPoint and Outlook. Ability to become familiar with organization specific programs and software.
  • High proficiency in Adobe Professional and other programs that could assist the department in being more efficient;
  • Proficiency in SQL, social media, organization and time management applications.  

Travel:
In-state and out-of-state travel may be required. Travel expenses reimbursed pursuant to State Bar policies and procedures.

To Apply:    
Please follow the below directions completely.  

  1. Send an email attaching your resume and reference list containing three references to: ICLECareers@gabar.org. In the subject line of the email, type “Assistant DirectorContent and Design.”
  2. Please include a cover letter explaining your interest in the position and the legal industry, your experience, your availability for an interview and the best method of contact.
  3. You will receive an automated response confirming receipt of your submission. Please do not send additional inquiries, we will contact you for an interview if you are a viable candidate.

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