Program Assistant (Part-time), Transition Into Law Practice Program (TILPP)
Start Date September 2016
Supervisor Director, Transition Into Law Practice Program (TILPP)
Nature of Work Although the Program Assistant shall perform tasks required by the Director, and do so when and in a manner expected by the Director, primary responsibilities will be project based and administrative in nature, including, but not limited to, processing inquiries (phone and email) regarding TILPP policies and compliance, assisting with compiling and drafting programmatic procedures, revising programmatic informational materials, and compiling data.
Assist with the coordination and execution of new and existing programs;
Update website and program literature;
Assist with database improvements, program analytics and reporting;
Creation and maintenance of program resource guide;
Handle overflow correspondence of the Program, including mailings to State Bar members, continuing legal education providers, and parties requesting information;
Maintain a database of approximately 2500+ mentor-beginning attorney assignments per calendar year;
Create and maintain a database/library of educational materials, including articles, speeches, books, presentation materials and media;
Prepare materials and provide assistance for orientations, continuing legal education programs, meetings, receptions and other events that may occur on or off-site;
Perform such other activities and responsibilities as assigned by the Director in furtherance of the goals of the Program.
Marginal Functions Assist the staff of the State Bar in performing office and meeting duties, when necessary.
Please Note The duties listed are intended only as an illustration of the various types of work that may be performed. The omission of specific statements or duties does not exclude them for the position if the work is similar, related or a logical assignment to the position.
Non-smokers only, please.
Knowledge, Skills and Abilities
Familiarity of legal system and profession (preferred);
Analytical and problem-solving skills;
Capable of working quickly and efficiently with a keen attention to detail;
Self-starter, the ability to take initiative;
Ability to work independently, as well as in a team;
Ability to prioritize tasks efficiently and multitask;
Excellent interpersonal and strong communication skills, both written and verbal;
Mastery of English grammar, punctuation, spelling and diction;
Ability to express ideas clearly and concisely, orally and in writing;
Self-assurance; professional appearance and demeanor;
Sound judgment and even temperament;
Strong research skills;
Ability to quickly learn new technology and systems adopted by the department;
Ability to work well with all levels of internal management and staff, as well as members and outside vendors.
Three years or more of progressive office experience as an administrative assistant or its equivalent;
Paralegal training/prior experience as a paralegal (preferred);
Project coordination experience;
Mediation training (preferred);
Prior work experience in private law firms, government legal departments or bar associations.
Mastery of Microsoft Office applications: Access, Word, Excel, PowerPoint and Outlook;
High proficiency in Adobe Professional, and other programs that could assist the Department in being more efficient;
Proficiency in SQL, social media, organization and time management applications.
Travel Occasional in-state travel may be required. Travel expenses reimbursed pursuant to State Bar policies and procedures.
Hours of Work 15 - 25 hours per week
Rate of Pay $15-$19 per hour; commensurate with experience.
How to Apply Please follow the below directions completely.