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Program Coordinating Analyst | Institute of Continuing Legal Education (ICLE)

Location: Atlanta
Supervisor: ICLE Associate Director
Status: Full-Time/Non-Exempt

NATURE OF WORK:
To assist in the development, creation, promotion and administration of well-organized, engaging and cost-effective continuing legal education programs by which members of the legal profession and the public may enhance their skills through keeping abreast of the law, ethics, and professionalism. The primary responsibilities of the position center around program coordination as well as marketing and statistical analysis.

ESSENTIAL DUTIES:

  • Develop, coordinate and support approximately 200 continuing legal education programs;
  • Ensure events are organized and executed efficiently;
  • Review and analyze contracts;
  • Communicate with attorneys and senior level management to develop agendas for education programs, typically 3 to 12 hours in length;
  • Assist with marketing of ICLE programs;
  • Coordinate administrative details of continuing legal education programs;
  • Ensure program changes are distributed timely to the appropriate staff and/or outside vendors;
  • Ensure the accurate and timely delivery of contracts, invoices and expense reimbursements to appropriate Bar staff;
  • Prepare program budgets;
  • Consistently monitor ICLE program schedules and communicate with fellow staff members to anticipate needs of program chairs, speakers and attendees;
  • Prepare, distribute and collect seminar evaluations;
  • Compile, review and synthesize department surveys and other data related to ICLE programs to ascertain their impact and assist with improvements;
  • Determine and develop strategies to improve programs, marketing and member care;
  • Collaborate with ICLE departmental staff and other State Bar of Georgia departments;
  • Provide timely and personal attention to the public, and to State Bar of Georgia staff, members and volunteers;
  • Comply with State Bar of Georgia policies;
  • Perform such other activities, tasks and responsibilities as assigned by ICLE leadership in furtherance of the goals of ICLE.

OTHER DUTIES:

  • Perform duties of registrars/administrators when necessary;
  • Assist the staff of the State Bar of Georgia in performing office and meeting duties, as applicable.

PLEASE NOTE:

* Employee must regularly work within agreed upon office hours for 7.5 hours per business day. Assist on as-needed basis during times outside of the usual business day.

* The duties listed are intended only as an illustration of the various types of work that may be performed.  The omission of specific statements or duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

* Employee is subject to in-person supervision and is expected to perform his/her job in the State Bar of Georgia office, unless managing or supporting a meeting or event that takes place away from the office.

* The State Bar of Georgia is a non-smoking environment.

KNOWLEDGE, SKILLS AND ABILITIES:

  1. Familiarity with legal system and profession a plus;
  2. Analytical and problem-solving skills;
  3. Substantial experience and familiarity with program management;
  4. Knowledge of new technologies for project management;
  5. Capable of working quickly and efficiently with a keen attention to detail;
  6. Self-starter, the ability to take initiative;
  7. Ability to work independently, as well as in a team;
  8. Ability to prioritize tasks efficiently and multitask;
  9. Excellent interpersonal and strong communication skills, both written and verbal;
  10. Self-assurance; professional appearance and demeanor;
  11. Sound judgment and even temperament;
  12. Solid research, analytical and problem-solving skills;
  13. Ability to learn quickly, particularly regarding new technology and systems adopted by the department;
  14. Strong customer service and organizational skills;
  15. Ability to work well with all levels of internal management and staff, as well as attendees and outside vendors.
  16. Ability to handle and prioritize a heavy work load;
  17. Proficient in English grammar, punctuation, spelling and diction;
  18. Ability to work well under pressure and adhere to deadlines;
  19. Ability to accept constructive criticism and use it to assist in sharpening skill-set.

Qualifications:

  1. Bachelor’s degree preferred;
  2. Program management, coordination and/or marketing experience;
  3. Three (3) years or more of progressive office experience as an administrative assistant or its equivalent;
  4. Paralegal training/prior experience as a paralegal a plus;
  5. Prior work experience in private law firms, government legal departments or bar associations a plus;
  6. Mediation training (preferred).

Technical Skills:

  1. Mastery of Microsoft Office applications: Access, Word, Excel, PowerPoint and Outlook;
  2. High proficiency in Adobe Professional, and other programs that could assist with efficiency;
  3. Proficiency in SQL, social media, organization and time management applications.

Travel:
Travel is required for this position.  Travel expenses shall be reimbursed pursuant to the State Bar policies and procedures.

Hours of Work:
37.5 hours per week.  Some overtime may be required.

Salary:
Commensurate with experience.

How to Apply:
Please follow the below directions completely. 

  1. Send an email with your resume attached to ICLECareers@gabar.org.
  2. In the subject line of the email type “Program Coordinating Analyst.”
  3. The body of your email should be your cover letter explaining your interest in the position and the legal industry, your experience, your availability for an interview, and the best method of contact.

You will receive an automated response confirming receipt of your submission. Please do not send additional inquiries; we will contact you for an interview if you are a viable candidate.
The deadline to apply is Wednesday, Oct. 23.

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Office Manager | South Georgia Office 

Position: Office Manager
Reports to: Chief Operating Officer (COO)
Location: Tifton, GA
Job Type: Full Time / Exempt

Statement of Purpose:  The South Georgia Office accommodates attorneys from all over the state by providing office space for mediations, depositions and client meetings. We also accommodate members of other State Bar Associations as a courtesy. Continuing legal education programs are offered here as well as various training for law related groups. Consumers who are looking for an attorney or who need direction to other agencies come here. We also handle phone calls from consumers and send out Client Assistance Program (CAP) forms if they are requested. The goal of the office is to present a positive experience to lawyers and consumers while representing the State Bar of Georgia. A professional dress code is encouraged.     

Duties

  • Host continuing legal education seminars
  • Serve consumers in person and by phone
  • Host meetings and luncheons for State Bar committees and the Tifton Bar Association
  • Assist local bar associations in the area by facilitating programs 
  • Contribute relevant articles to the Bar Journal
  • Serve as the staff liaison for the SOLACE Committee
  • Serve as staff liaison for the Local Bars Committee 
  • Keep the office clean and stocked
  • Promote a positive image of the State Bar in the community/outreach
  • Keep up with expenditures and prepare reports in Certify for Accounting
  • Help attorneys with CLE and membership questions
  • Report to the General Counsel’s Office on impaired attorneys and help distribute their client files
  • Assist the Bar staff at Board of Governor’s meetings

Essential Functions of the Job

  • Pleasant accommodating hospitable attitude while assisting attorneys and consumers
  • Discernment and Confidentiality 
  • Proficient in Word, Excel and Certify
  • Knowledge of the State Bar of Georgia and its departments 
  • Communication skills
  • Organizational skills
  • Ability to multitask 
  • Operate audio/visual components
  • Flexibility 
  • Manage one part-time staff employee 

 
Education, Training and Experience:
College degree required and 5 + years’ experience in office administration.


Salary:  Commensurate with experience and skill-set


How to Apply:    
Please follow the below directions completely.  

  1. Please send an email attaching your resume and reference list containing three references to:  careers@gabar.org. In the subject line of the email, type “Office Manager TIF”.
  2. The body of your email should be your cover letter explaining your interest in the position and the legal industry, your experience, your availability for an interview and the best method of contact.
  3. You will receive an automated response confirming receipt of your submission. Please do not send additional inquiries, we will contact you for an interview if you are a viable candidate.

Closing Date: October 30, 2019
 

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The State Bar of Georgia is a smoke-free environment.